• General Introduction
• New Students
• Continuing/Returning Students
• Online Course Registration (EASy)
• Adding & Dropping of Subjects
• Course Load
• On Deferral
• Related Links / Programs

General Introduction

The objective of the Academic Advising is to help students make informed academic choices and get familiarized with academic policies and procedures.

Academic advising answers the following questions:

• What subjects will be offered in the coming semester?
• Which subjects should I study in the coming semester?
• What are the requirements for my program?
• What are the prerequisite(s), if any, of a particular subject?
• I am thinking of changing my program, what should I do?

All students have access to academic advising any time through academic advisors by making appointments. All students can contact VP of Academic Affairs for assistance.

New Students

All new students (whether first year or pre-university) will be advised through the Freshmen Orientation Session at the beginning of the semester.

Continuing / Returning Students

All continuing students will be advised of the subjects they are going to take for the following semester during the the advising session which is normally held during the last study week of the running semester. Obviously students can also approach the academic advisors at other times. Check out the Semester Subject Offered web page for the subjects that will be offered.

Students have to do online course selection for the following semester by logging into EASy within a prescribed period that will be announced at the last week of each semester.

Students can also change a program at the end of the running semester by contacting the Academic Advisors. The new program will only come into effect from the following semester onward. Students need to be aware that a change of program or major may result in a lost of some earned credits if the subjects are not required by the new program.

If you are a returning student (after deferral or probation), you have to meet the Academic Advisor at the final study week of the running semester.

Adding & Dropping of Subjects

Any drop/add must be officially approved by Academic Advisors.

Students may add new subject(s) within one week after the semester begins.

Students may drop subjects within two weeks after the semester begins without incurring any academic or administrative penalties. While students are also allowed to drop within the third to sixth week after the semester begins, this will incur a course grade of WP and administrative charges. Absence from classes does not constitute an automatic drop, and students will incur grade "F" as a consequence.

Course Load

Students who are in good academic standing are advised to take the maximum course load of 15 credit hours (or five subjects) per semester. Under exceptional situation, up to 18 credit hours may be approved. As not all subjects are offered in every semester, and most subjects have prerequisites, it is the responsibility of the students to seek and follow academic advice. Attempting to take reduced course load, or failing to take a subject which is a prerequisite of some subsequent subjects may delay completion of the program.

Students whose academic standing are in probation status are only allowed to take a course load according to the advice of the Academic Advisors. In extreme cases, such students may only be allowed to take a maximum course load of two subjects.

On Deferral

• Students may defer their studies for one semester, excluding the semester in which the deferral application is made.
• All deferral must be cleared either by the Academic Advisors or VP of Academic Affairs.
• Irrespective of the reason for the deferral, students must submit a deferral form to the Academic Board before the end of the second week of a semester. (Refer to Administrative Deadlines.)
• Academic course drop penalties will be incurred for courses deferred after the deadline, or if no approval has been given for the deferral. The notation 'F' (failed) will appear on the student's transcript for such courses.
• All outstanding accounts must also be settled before the deferral can be approved.

Upon the expiring of the deferral period, students must register for the continuation of their studies. Failure to register for the semester following the deferral period will result in the automatic cancellation of the registration and the forfeiture of the student's deposits. Such students who wish to continue studies at a later time may apply for readmission.

Some subjects have prerequisites requirement. And, not all subjects are offered every semester. This implies if a student defers his/her study, the student may not be able to fit into the subject schedule. This will extend the time of completion of program.

Related Links / Programs