• General Introduction
• Academic Appeals: Guidelines | Item of Works | Final Grade
• General Academic Appeals: Late Drop | Extend Deadlines
• Related Links

General Introduction

The College endeavors at all times to provide a learning and working environment that is supportive of learning and fair treatment of all its members, students and faculty alike.

Students have the right to fair and equitable procedures for the lodging and hearing of complaints arising from College regulations, policies and actions that might affect them directly. A student may appeal against any formal assessment as indicated in the subject outline that contributes to the final result. Such procedures, except in cases involving only substantive academic judgement, may culminate in a hearing before the Academic Appeal Committee or Student Discipline Committee of the College.

Academic Appeals

This appeal relates to the assignment of grade for an assignment, report, examination, or the final semester grade.

1. This policy applies to ALL subjects offered in the college.
2. Students must have cause to believe that a grade assigned on an individual item of course work is unjust.
3. Before using this appeal procedure students should discuss any disputed matter with appropriate members of the academic staff.
4. Student evaluations, grading and assignments of the final course grade are the responsibility of the faculty. The faculty member is accountable for any and all grades assigned to students and each faculty maintain records to support student evaluations and grades. However, the final course grade is subject to moderation and approval by the Academic Board.
5. Students must write a formal letter to the faculty (or the VP of Academic Affairs if the faculty is no longer on campus) requesting re-evaluation of their grade. They need to provide their name, student ID, course code and title, semester and year taken; name of the faculty; and a clear statement of the grade change request and reasons that justify the request, accompanied by all relevant supporting documents. In addition, students must pay an appeal fee (say Tk 1000 for each appeal). If the appeal is successful, the appeal fee will be refunded.
6. Decision on the appeal will be made by an appropriate body based on the information and supporting documents provided in writing by the student. Students are advised to consult an Academic Advisor for information on the appropriate appeal procedures.
7. The review and appeal process follows this order: relevant faculty member, VP of Academic Affairs and the Academic Appeal Committee.
• For appeal on grades on Assignment, Report or Laboratory Report, small tests (that carry not more than 20% of total course mark) the highest authority of appeal is the VP of Academic Affairs, whose decision will be final.
• For tests/examinations that carry more that 20% of the final mark, the highest authority of appeal is the Academic Appeal Committee, whose decision will be final.
• Any student has the right to appeal to the Principal, which will be the last course of action.
8. An appeal grade may not be lowered.
9. Students may not be allowed to view the Final Exam script or result.

1. Student should first discuss the matter with the faculty within four (4) working days after notification of the grade.
2. Faculty members, upon receipt of student's request for a grade change, will review their records. If it is determined that a student's request is justified, the faculty will inform the student accordingly.
3. A student may appeals a negative decision of the faculty member by appealing to the VP of Academic Affairs, following the same procedure. The appeal should include
• a copy of the work (or test) which is the subject of appeal. Or inform the VP of the test paper of dispute (If the test paper is in the hand of the faculty.).
• reasons for appeal
• any other relevant supporting documents, and
• a summary of the conversation with the faculty member
4. The VP of Academic Affairs will inform students of the outcome, whose decision is final.

1. The possible ground for such appeal:
• Final grade not calculated on ALL items of work completed.
• Miscalculation of a Final grade. That is, the grade does not appear to correspond to the grades awarded to all the individual items of course work.
• Overall assessment of final grade is demonstrably unjust.
2. The student must submit a written appeal to the VP of Academic Affairs, who will then forward it to the Academic Appeal Committee. The grade may be appealed up to TEN (10) working days after the final grade is announced. The appeal should include all evidence upon which it is based, such as
• copies of class work
• reasons for the appeal
• any other relevant supporting documents
3. The Academic Appeal Committee has access to the faculty's records and all evidence submitted by the faculty. Students will be informed in writing on the outcome of the appeal.

General Academic Appeals

Appeals for Retroactive Drop

Students who stop attending courses without following the DROP/ADD procedures by the announced deadline for withdrawal will receive grade "F" for those courses. If students stop attending because of circumstances beyond their control, they may appeal to the Academic Appeal Committee for a retroactive withdrawal on the basis of medical, compassionate or other reasons. Appeals for retroactive withdrawal will be accepted no later than the end of the evaluation period for the semester in which the course is taken.

The student must submit a written appeal to the Academic Appeal Committee. The appeal should the reason for the appeal, accompanied by any other relevant supporting documents.

Appeals for Deferred Examination and Incomplete Item of Work

1. Students may appeal for deferred examination or incomplete item of work when circumstances beyond the students' control create situation which is impossible, or causes undue hardship, for the student to complete an item of work by the end of the evaluation period of the course.
2. Students should first consult the faculty of the course on an incomplete item of work (assignment or reports). The faculty may then reschedule the deadline. Under similar situation, students may also request a deferral of tests (that account for no more than 20% of total course marks). In these cases, the decision of the faculty is final.
3. Under similar reasons, students may also request for deferral of mid semester or final examinations. In these cases, students must submit a letter of appeal to the Academic Appeal Committee, specifying the rationale.

Related Links